Leave of absence

There are different reasons for taking a leave of absence. The leave of absence cannot be granted for individual degree programmes. It applies to all your degree programmes at the University of Vienna.

At first, please read the information about the effects of a leave of absence and then decide if you want to apply or not.

Reasons for a leave of absence

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Legal reasons for leave of absence according to § 67 (1) 2002 Universities Act
Reasons for leave of absence according to § 21 of the Statutes of the University of Vienna - Study Law

 Required Documents

You need the following documents as PDF files:

 Deadlines

  • Winter semester 2020/21: from 3 August to 30 September 2020
  • Summer semester 2021: from 7 January to 28 February 2021

How to apply for a leave of absence?

Submit the required application form together with the necessary proofs as one file (i.e. PDF file) in the Servicedesk of the University of Vienna (Leave of absence and co-registration).

Make sure to apply as soon as possible abd to pay your tuition fee timely in case your application gets rejected. Please note that the tuition fee may increase by 10% depending on your citizenship and the date of payment.

After your application has been processed, you will receive an e-mail to your u:account e-mail address. As soon as your fee is registered as paid in u:space (Financial matters > Tuition fee/Students' Union fee), you can print your student record sheet (u:space > Personal matters > My documents).

You can also withdraw your application until the 30 November 2020 (in the Servicedesk of the University of Vienna). The increased tuition fee may apply in this case.

If you are studying a doctoral/PhD programme and you want to apply for a leave of absence, please contact the Center for Doctoral Studies.

What do you have to bear in mind?

  • If your application for leave of absence has been approved, you have to pay the Students' Union fee, but not the tuition fee, each semester. Do so within the payment deadlines.
  • If your application for leave of absence has been denied, you have to pay the prescribed fee - the fee may have increased by that time. If you withdraw an application for leave of absence that has already been granted, you also have to pay the prescribed fee. 
  • If you study at several universities and you want to take a leave of absence at all of them, you need to apply separately at each university.
  • A leave of absence due to child care is possible until the child reaches the age of majority. Both parents can be on leave of absence at the same time.
  • Once a leave of absence ends, you may take exams (even those of the semester you were on leave).
  • Your enrolment remains intact and you may still use the IT services (u:account) and the university library. 
  • You only receive a student record sheet (Studienblatt), but no confirmation of enrolment (Studienbestätigung). The u:card cannot be validated or used as a student ID while you are on a leave of absence.
  • It is not possible to take a leave of absence during your first semester.
  • Having been granted a leave of absence does not mean that your residence permit is going to be granted or renewed. The MA 35 has its own procedure. Please contact the MA 35 for any questions regarding your residence permit before you apply for a leave of absence.
  • It is possible to take a leave of absence while you partcipate in the Preparation Programme (VWU). Make sure to contact the MA35 for any question regaring possible effects on your visa/residence permit! 
  • You cannot get a semester ticket at the Vienna Transport Authority (Wiener Linien). 
  • You are neither entitled to family allowance (Familienbeihilfe) nor federal study grant (Studienbeihilfe) for the time you are on a leave of absence. 
  • Your co-insurance with relatives or student self-insurance may be cancelled (ask your insurance company).
  • A leave of absence does not prevent the automatic change to a new curriulum if the old one expires. 

What is not allowed during a leave of absence?

If you have been granted a leave of absence you may not do the following during a specific period of time:

  • attend lectures/classes
  • hand in scientific papers for grading
  • take examinations

in the winter semester: from 1 December to 28/29 February
in the summer semester: from 1 May to 30 September

 FAQ

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The application deadline is over. Can I still apply for a leave of absence anyway?